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St Stephen's Anglican Church - Church Office Administrator Role

 

Church Office Administrator Role

St Stephen’s Anglican Church, Richmond is seeking a personable applicant for the following part-time role.

  • An administrative part time position, approximately 20 hours per week spread over three days
  • Previous administration experience ideally within a church office or a religious organisation of any denomination
  • Very good organisations skills, IT & website skills
  • A good communicator, team player and enjoys interacting with clergy, parishioners and the general community.

This position is central to the administration of the Parish, and its contact with the members of the Parish, the Diocese, and the public. It supports the work of the Parish in pursuing its Mission, which is consistent with that of the Anglican Diocese of Melbourne. It is expected that the person appointed to this role will be in sympathy with the Christian ethos, supportive of the Parish, and aware of, or prepared to become more aware of, legislated compliance with Diocesan and legal responsibilities.  It is also expected that the appointed person will have a knowledge of Anglican values, practice, and protocols, or be prepared to develop this knowledge.

The office administrator reports to the Vicar of the Parish, who assigns specific duties. He/she would also respond to appropriate requests from the Churchwardens, the Parish Secretary, and the Parish Treasurer.

For more about St Stephen’s Church go to http://www.ststephensrichmond.com.au/ 

The Role

The primary duties and responsibilities of the position include, but are not limited to:

Administration, Ministry Support and Communications

  • Ensuring clear, timely and effective communication in the church e.g. pew booklets, parish emails, Parish Council minutes, Annual Report.
  • Responding to general enquiries via phone, email and in person.
  • Attending Parish Council and committee meetings as necessary or appropriate.
  • Managing the church rosters, calendar and bookings
  • Acting as the church web master, ensuring content is appropriate and current
  • Providing administrative support to the pastoral team.
  • Managing other church records and archives (e.g. membership and baptism records, privacy forms, Safe Church records).

Facilities Management

  • Providing a presence at the church to answer inquiries and welcome visitors.
  • In conjunction with the vicar and wardens, managing the maintenance of the Church property including managing relationships with contractors (e.g. tradespeople, cleaners)
  • Co-ordinating support for IT issues and church wide applications, including systems for records and documentation, telecommunications & Security Equipment/Systems.
  • Managing procurement of office supplies, church goods and services.
  • Managing external church enquiries, bookings, and documentation for weddings, baptisms, funerals and third party users.

Essential Skills and Qualities for the Role

  • Committed Christian values aligned with St Stephen’s mission, vision and values
  • Highly developed administrative and time management skills, self-motivated with the ability to work independently, multitask and balance competing priorities.
  • Strong teamwork and communication skills
  • Friendly and professional presence, including capacity for discretion and privacy
  • Advanced Microsoft Office (Word, Excel, Publisher, PowerPoint), and Google Suite skills
  • Holds a valid entitlement to work in Australia
  • Holds a satisfactory Federal Police Check and a current Working With Children Check clearance
  • Assent and adherence to “Faithfulness in Service” code of conduct for church workers.

Working Arrangements

  • Permanent part-time 20 hours per week.
  • Based in the church office, with some flexibility but predominantly physically present
  • Skill level and remuneration based on Level 3 or 4 of Clerks Award 2020.

About St Stephen’s

St Stephen’s Anglican Church is located at 360 Church Street, Richmond. St Stephen’s is an inclusive and welcoming community, and has been a presence on Richmond Hill since 1851. As well as the Church building, within which the Parish Office is located, and its attractive grounds, the Parish also includes two residences, a block of six flats, a Hall, and an additional office complex.

Church services are held each Sunday and Wednesday, and on specific holy days. Pastoral services of baptism, marriage, and funerals are held at various times during the year.

A number of groups lease the Church and/or its facilities from time to time, for regular meetings, musical performances, and appropriate community events.


HOW TO APPLY